Fleet Maintenance System

Receive PO Process

The Receive PO Process is the second half of the purchase order process. In the first half, a purchase order is created and then issued. When the parts are received, this process is used to update the purchase order, and the inventory.

The Receive PO Window is displayed in browse mode from the FleetWise VB Fleet Maintenance System. This window displays all of the receipts in the system. The user can click on the new button to create a new receipt, or click on the edit button to change an existing receipt.

This Receive PO window is displayed in edit mode below. The user selects the purchase order to receive. The purchase order information is displayed. The user can input the employee's verifying the receipt if desired. The user can click on the F8 key to review the parts received.

The parts browse window from the Receive PO Table in the FleetWise VB Fleet Maintenance System is displayed below. When the user selects the purchase order on the prior window, the purchase order details are loaded into this window. The user can change the amount received by double clicking on a record. This will put parts not received on backorder.

The part edit window from the FleetWise VB Fleet Maintenance System is displayed below. This window allows the user to change the quantity received and the part cost. The user can also indicate the amount of the part backordered.

Once all of the part details have been updated, the receipt is posted. This is done by pressing the F5 key to display the window below. When the Receipt is posted, the inventory master table is updated. If parts were backordered, a new receipt will be created for the purchase order when the backordered parts are received. An unlimited number of receipts can be created in the FleetWise VB Fleet Maintenance System.